Administrative Assistant- OPWDD

Company: Helen Keller Services
Location: Hempstead
Posted on: January 20, 2023

Job Description:

Job DescriptionHKSB currently has an exciting career opportunity to join the HKS team as an Administrative Assistant in our Day Hab. SUMMARY:Responsible for the execution of HKS's Mission, goals, and objectives through the provision of performing and coordinating various office administrative duties within our Day Program. Must demonstrate a sincere commitment to HKS's Mission and Values and conduct him/herself at a high professional level at all times and project a positive image of HKS internally and externally.ESSENTIAL DUTIES AND RESPONSIBILITIESResponsible for the development and execution of function/program within his/her span of control in accordance with HKS' Mission and Strategic Objectives. The person is specifically responsible for:· Ensure adequate clerical coverage for the daily functions of the entire Day Habilitation Program· Manage, track and distribute required documents for program participants – includes: record-keeping, billing – ISP's, Life Plans, and Staff Action Plans. · Type memos, correspondence, etc. as assigned· Compile and prepare statistical reports · Coordinate various office support services including workflow of other clerical staff · Prepare internal forms as it relates to vendors, employees, etc.· Process purchase requisitions and maintain supplies and inventory · Perform photocopying, filing, sorting mail, and distribution· Handle Medicaid Billing claims· Provide backup for receptionist · Other duties as assigned by DirectorSUPERVISORY RESPONSIBILITIESN/AQUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and core competencies listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.· to be a Self-Starter: can work independently with limited supervision.· Excellent attention to detail; follows up promptly and completely; reviews work for accuracy prior to submitting work to superiors. · Very good to excellent organizational skills—can organize and prioritize issues quickly · Good basic project management skills—have demonstrated experience in taking a project from start to finish · Good communication skills –both written and oral – can write clear and effective logs, reports And memos that are presentable to management; ability to present facts and issues accurately in a prioritized manner to management and respond to questions from management. · Working knowledge of MS Office Suite 2010 and related software · Maintain sensitivity and the confidentiality of informationEDUCATION and/or EXPERIENCE· High School diploma/ AA degree or some college preferred · 2-3 years minimum experience working in general office administration

Keywords: Helen Keller Services, Hempstead , Administrative Assistant- OPWDD, Administration, Clerical , Hempstead, New York